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close this bookGuidelines for the Management of Professional Associations in the Fields of Archives, Library and Information Work (UNESCO)
close this folderAppendix II
View the document(introduction...)
View the documentDetermination of personnel needs
View the documentRecruitment and selection
View the documentOrientation
View the documentPerformance appraisal
View the documentCompensation
View the documentPromotion
View the documentTermination


Termination may be voluntary or involuntary. Voluntary termination occurs when a staff member moves to another position, retires, or becomes disabled; or leaves because of dissatisfaction with the organization. If there are problems with any of the foregoing, corrective action must be taken. Otherwise, more employees will leave dissatisfied, and the success of the association will be limited by a disgruntled staff.

Involuntary termination requires a decision by the supervisor, department head. chief executive officer. or a combination of those individuals. depending-on the policy of the association. Firing staff members should occur only as the result of poor performance or inappropriate behavior. Acts of dishonesty or disloyalty in most instances should result in immediate dismissal with a precise statement of reason. both verbally and in writing. Dismissal for other reasons must not come as a surprise to the staff member. but should be based on clarification of the performance standards expected. followed by performance evaluation, continued failure on the part of the staff member to meet the requirements of the job description. repeated attempts on the part of the supervisor to assist the staff member in correcting deficiencies. and verbal and written warnings advising that dismissal may occur and clearly describing the reasons. In some instances. a staff member may be placed on probation. and provided a specific list of improvements in behavior or job performance made by a given date or termination of employment will take place.

All these steps should be carefully documented. and care must be taken to avoid the charge of unfair personnel practices. In addition, published personnel policies relating to termination benefits must be explicit. Guidelines in this area will vary from locale to locale and from country to country, and it is extremely important to be knowledgeable about rules and regulations in this important area.

In the management of association. as in all other endeavors which require the teamwork of a number of individuals working toward a common goal, nothing is more important then the careful selection of staff. One selected and hired, they must be made to feel a part of the organization and receive the fairest treatment and the best compensation the association can afford. In all dealings, staff must be shown consideration for their worth as individuals. Adhering to these tenets will pave the way for the success of the professional association.