3. Received as a Loan or Transfer
With donor approval, food may be loaned or transferred from
another NGO, the World Food Program or from another CARE project. CARE will
repay loans from future stocks. A transfer is an allocation from one donor
program to another and is not repaid.
If CARE arranges for transport, a CARE waybill is used to
document the receipt. If CARE does not arrange for transport, the warehouse
manager or storekeeper must insure that the receiving information included on
the waybill matches that on CARE's waybill. If not, the warehouse manager or
storekeeper should write the information in the Receipt section of the non-CARE
waybill and intial changes/additions along with the transporter.
Country Office Example
USAID approves the loan to CARE of 1,000 MT of wheat from
another NGO in Ethiopia. CARE arranges for the transport from the NGO's
warehouse to the CARE warehouse, using CARE waybills. The receiving warehouse
storekeeper uses the Receipt Information section of the waybill to document the
receipt of the loan. The same process occurs for a transfer.
In another case, a loan is approved, but the other NGO
transports the food from its warehouse to a CARE or counterpart warehouse using
its waybills. If the Receipt section of the NGOs waybill is different than the
CARE waybill, the CARE or counterpart warehouse manager or storekeeper should
make certain that he/she includes on the NGO waybill all the information
required for the Receipt Information section of the CARE waybill. Once this is
done the warehouse manager or storekeeper and the transporter would sign the