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close this bookBasic Guide to Evaluation for Development Workers (Oxfam, 1995, 96 p.)
View the document(introduction...)
View the documentAcknowledgements
Open this folder and view contents1 Introduction
Open this folder and view contents2 Putting evaluation in context
Open this folder and view contents3 Traditional and alternative models of evaluation
Open this folder and view contents4 The purpose and use of evaluation
Open this folder and view contents5 Putting evaluation into practice
Open this folder and view contents6 Some practical considerations when planning an evaluation
Open this folder and view contents7 Using evaluation: feedback and follow-up
View the documentAppendix 1 Checklist of questions
View the documentAppendix 2 Developing an evaluation plan
View the documentAppendix 3 Tasks for the team leader
View the documentAppendix 4 Suggestions for content of an evaluation report
View the documentAppendix 5 Advantages and disadvantages of external and internal evaluators
View the documentReferences and further reading
View the documentOxfam Books

Appendix 4 Suggestions for content of an evaluation report

If you are contracting someone to do an evaluation, it is useful to give them clear guidance on the report that is required. Likewise, if you are evaluating, be clear what is being expected of you, and whether there are specific formats you will be required to follow. Keep reports short! Otherwise they risk being unread. Here is an outline of what a report should cover:

Title page: name of service, programme, or project evaluated; name and address of the organisation the report is submitted to; names and organisations of the evaluators; dates of evaluation; date of completion of report.

Contents list, with page numbers

Acknowledgements (if appropriate): thanks to those who helped or advised the evaluators.
Executive summary: summary of the activity evaluated, the purpose of the evaluation, the methods used, the major findings, most important recommendations, any general conclusions. This should be only two or three sides, and able to act as a 'stand-alone' document for people who will not receive the full report.

Introduction: full description of the activity being evaluated, giving the history, context, aims and objectives, beneficiaries, method of funding; summary of purposes of evaluation, who the evaluation was for, description of evaluation team, date of evaluation.

Evaluation: list of objectives of the evaluation, and the questions to be answered; full description of evaluation process: data collected, methods of data collection and analysis, sites visited, and reasons for choice of methods and visits; any constraints or problems in carrying out the evaluation.

Findings: clear statement of what the evaluation found out in response to the questions it was set up to answer; data collected, presented graphically where possible, in tables and figures; basis for judgements about the progress of the activity in respect of its original or modified objectives; reasons for identified successes and failures; any unexpected, but relevant, findings; continuing constraints on activity.

Recommendations: recommendations, linked to findings, listed in order of importance, with each recommendation directed at a specific person or group of people; costs of recommendations in terms of resources; list of decisions to be made, and the people who should make them; proposed timetable for implementation of recommendations.

General conclusions: lessons learned from this evaluation, for those planning, implementing or evaluating similar activities.

Appendices: list of people interviewed, sites visited; tools used for data collection (e.g. questionnaires); Terms of Reference; abbreviations, glossary; full details of costs of evaluation.