Cover Image
close this bookSpecial Public Works Programmes - SPWP - Planting Trees - An Illustrated Technical Guide and Training Manual (ILO - UNDP, 1993, 190 p.)
close this folder8. Organizing the work
View the document(introduction...)
View the document8.1 Planning
View the document8.2 Workforce
View the document8.3 Labour requirements over the year
View the document8.4 Worknorms
View the document8.5 Coordinating the work
View the document8.6 Tools and equipment
View the document8.7 Supervision and control
View the document8.8 Records to keep

8.8 Records to keep

Information about performance and about the cost of the different operations is essential for future planning. This information will help to improve work organization and forestry activities. A number of records has to be kept.

These include:

- daily worker attendance sheets and payrolls;
- records on silvicultural operations completed and costs (number of workdays/ha and other costs);
- records on inventories of plant performance (for different species and provenance).

A form summarizing performance and costs is given on the opposite page as an example. On this sheet it can be seen that that the total cost forecast agreed rather well with the actual cost. It can also be seen that pegging was carried out on only two-thirds of the area planned and that micro-catchments were constructed on a bigger area than planned. This might be taken into account for planning the next plantation.

The first part of the plantation plan is filled out at the planning stage (page 21). All operations and vital information should be added to this form and the associated map. A form containing the information for a two year old plantation is shown on the next page.

A copy of the plantation record, or for larger plantations a specification for each task, should always be available to the supervisor at the site. This should contain information on the type of activity, the scale and timing, the number of workdays planned, worknorms and the tools needed.

SUMMARY OF PERFORMANCE AND COSTS (suggested contents)

TOTAL AREA: ____

YEARS: SITE:

SITE: ______________


Operations

Unit of Measurement

Quantity

Work days

Cost (15/Rp/workday)

Cost



Forecast

Actual





ha

no.

ha

no.

Forecast

Actual

Forecast

Actual

Rp/ha

unit

Brash clearing

(ha)

35


35


350

350

5250

5250

150


Pegging out

(ha)

30


20


120

93

1800

1395

70


Micro catchments

(ha & no.)

10

6250

15

9400

200

330

3000

4950

330

0.5

Planting

(ha & no.)

35

21875

30

19000

875

800

13125

12000

400

0.6

Weeding 1

(ha)

35


30


700

712

10500

10680

356


Weeding 2

(ha)

35


26


725

509

7875

7635

294


Weeding 3

(ha)

35


20


160

124

2400

3600

180


Replanting

(ha)

10


10


160

172

2400

3600

360


Overheads








6000

6000

170


Wet pay, Sick pay






100

123

1500

1845

53


Total

3390

3213

53850

56955

COST/HA 1627

Plantation plan

Village: Kovali

District: Tiruchirappalli

Site name: Batcha plain

Area: 35 ha

Owner:

Kovali village community

Type of plantation:

Soil conservation/fodder

Previous vegetation:

Waste land with scattered bushes (Cassia and Prosopis)

Terrain:

Flat

Main soil type:

Sandy loam

Method of clearing:

No clearing needed

Risks/needs for protection:

Grazing, termites

Transport:

Truck hired from Mr. Shultz

Tools required:

20 planting hoes (ordered 12.1.93, received 4.3.93)

Workdays required:

See attached workplan

Date of planting:

20 May to 26 April 1993

Nursery of origin:

Keela Kolathur village nursery

Spacing:

4 x 4 m

Water conservation measures:

None

Fertilizer:

Not applied

Species and number of plants:

Local name

Botanical name



Velvel

Acacia leocophloea

12,000


Vagai

Albizia lebbek

4,000


Usilam

Albizia amara

6,000



Seed lots No.:

Acacia leocophloea

A 12


Albizia lebbek

D 16


Albizia amara

E 24 and E23



Weeding 1:

5 - 15 June 1993

Weeding 2:

3 - 12 August 1993

Weeding 3:

10 - 14 Feb 1994



Survival count:

15 Feb 1994


Overall survival: 85 % Velvel 80 %


Vagai 87 %


Usilam 92 %

Beating-up:

28 May 1994 - Velvel - 400 plants



Average plant height:

Acacia leocophloea

2 year - 20 cm


Albizia lebbek

2 year - 60 cm


Albizia amara

2 year - 10 cm

Protection applied:

One guard employed by the village (contract attached)

Common mistakes in organizing the work

Arrival of funds delayed.

Insufficient planning leading to delays in the work due to, for example, lack of transport or lack of manpower.

Appropriate tools not available; use of poorly maintained agricultural tools results in low productivity.

Workers not motivated (by fair wages, training and information on the objective of the plantation).

Information from records, monitoring and work-studies not continuously used to improve work organization.