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close this bookHundred Tips for a Better Management (Aga Khan Foundation, 1993, 70 p.)
close this folderRunning effective meetings
View the document(introduction...)
View the document9. Before you call a meeting, decide if you should have one at all10
View the document10. If you must have a meeting, plan how to get the most out of it11
View the document11. Guide your team in having more effective discussions12
View the document12. Start on time; End on time13
View the document13. How to chair a meeting14
View the document14. Don't sit on the results of a good meeting; follow up with a plan of action15
View the document15. Maximise what you can get out of a ''brainstorming'' session16

15. Maximise what you can get out of a ''brainstorming'' session16

Some meetings are held for the purposes of generating fresh ideas to address an issue or identifying new ways to resolve a problem. These brainstorming sessions can be productive and meaningful if they are conducted in a way that maximises the interaction of people and the exchange of ideas. Some tips for managing this type of meeting:

  • Limit group size to a controllable number.

  • Use seating that allows for more face-to-face interaction. Round tables are better than long ones.

  • Encourage everyone to think of ways to draw from or "hitchhike" on others' ideas.

  • Don't just look for a right answer. By generating as many ideas as possible, a right one may emerge.

  • Allow people to blurt out their ideas.

  • Record the ideas on a flip chart.

  • Make sure people plan to stay as long as necessary or until they run out of ideas.