Cover Image
close this bookCommodity Distribution, A Practical Guide for Field Staff (United Nations High Commission for Refugee, 1997, 77 p.)
View the document(introduction...)
View the documentPurpose of this guide and how to use it
View the documentGlossary
View the documentKey Points
close this folderI. Overview
View the document1.1 Definition of distribution
View the document1.3 Food and non-food items
View the document1.4 Programme planning questions
close this folderII. GETTING STARTED
View the document(introduction...)
View the document2.3 Beneficiary ration/registration cards/kits4
View the document2.4 By whom
View the document2.5 Where - How many distribution points, their location
View the document2.7 Equipment for distribution
close this folderIII. HOW TO CHOOSE AND SET UP A SYSTEM
View the document3.1 The framework - an overview
View the document3.2 Advantages and disadvantages of the three categories of distribution
View the document3.3 Choosing the system
View the document3.5 How to distribute through groups of heads of families (one method)
View the document3.6 How to distribute through individual heads of family (three methods)
close this folderIV. INVOLVING THOSE CONCERNED
View the document4.1 Refugee participation
View the document4.2 The leadership may not truly represent the refugees
View the document4.3 Refugee committees
View the document4.5 Information to all the beneficiaries, the crucial factor
View the documentV. MANAGEMENT
close this folderVI. SPECIAL ISSUES
View the document6.1 Common questions
View the document6.2 How much to distribute when numbers are not agreed?
View the document6.3 When you do not have enough to go around
View the document6.4 Trading rations
View the document6.6 Payment in kind
View the document6.7 Retroactive distribution
View the document6.8 Sacks and other empty containers
close this folderAnnex 1 - Reporting on Food Distribution
View the document1. Food Distribution Monitoring Report (Food 1)
close this folderAnnex 2 - Reporting on Non-Food Items Distribution
View the document1. Non-Food Item Distribution Report (NFI. 1)
close this folderAnnex 3 - Reporting on Food Distribution
View the documentWorksheet for on Site Food Distribution Monitoring Report
View the documentExplanatory Notes
View the documentAnnex 4 - Household Monitoring Report
close this folderAnnex 5 - Post Distribution Monitoring
View the documentMarket Survey Report Form
View the documentAnnex 6 - Bibliography

Annex 4 - Household Monitoring Report

This can be carried out in three ways:


Individual household-level questioning and observation

Key informant interviews

Focus group discussions

Results from each of these methods can be cross checked with the others.

Individual household level

This is an essential part of any monitoring system. It involves visiting a selection of refugee homes/shelters and asking questions of the family members as well as observing the actual conditions. Physical conditions of shelters, sanitation, etc. should be noted. The presence and quantity of distributed commodities should be noted, e.g. plastic sheeting, kitchen sets, food quantity/type etc. Weighing of food found in the household is not recommended as this can be highly misleading.

A wide number of households should be visited near/far in relation to distribution points and other services.

Women in each household must be questioned on their access to the distribution, appropriateness of the ration, any difficulties created by the type of non-food items etc.

Key Informant Interviews

Interviews are held with individuals selected for their knowledge of the situation in general or of a particular aspect of it. Key informants usually include teachers, religious leaders, womens group representatives, traders, camp committee members, government officials and local staff of agencies.

Focus Group Discussions

Focus groups can be composed of people selected widely from the whole camp, from a particular area of the camp, from a particular group within the population (e.g. women). The composition of your focus group will depend on what exactly you are trying to find out. However within any given category you must include women in the group (unless it is a category which usually does not include women, e.g. ex-combatants).

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