Data Elements for Emergency Department Systems - Release 1.0 (Centers for Disease Control and Prevention, 1997, 274 p.): SECTION 1

Data Elements for Emergency Department Systems - Release 1.0 (Centers for Disease Control and Prevention, 1997, 274 p.)

SECTION 1 - PATIENT IDENTIFICATION DATA

		1.01 INTERNAL ID
		1.02 NAME
		1.03 ALIAS
		1.04 DATE OF BIRTH
		1.05 SEX
		1.06 RACE
		1.07 ETHNICITY
		1.08 ADDRESS
		1.09 TELEPHONE NUMBER
		1.10 ACCOUNT NUMBER
		1.11 SOCIAL SECURITY NUMBER
		1.12 OCCUPATION
		1.13 INDUSTRY
		1.14 EMERGENCY CONTACT NAME
		1.15 EMERGENCY CONTACT ADDRESS
		1.16 EMERGENCY CONTACT TELEPHONE NUMBER
		1.17 EMERGENCY CONTACT RELATIONSHIP

1.02 NAME

Definition

Legal name of patient.

Uses

This basic information enables the ED data user to identify most records without resorting to codified identifiers or cross-reference schemes.

Discussion

The legal name is usually the name on a birth certificate, a current married name, or another name sanctioned by the legal system. In some cases, it may be the name on a passport or other official immigration documentation. To protect patient privacy and confidentiality, access to this data element must be limited to authorized personnel.

Data Type (and Field Length)

XPN - extended person name (48).

Repetition

No.

Field Values

Component 1 is the family name.
Component 2 is the given name.
Component 3 is the middle name or initial.
Component 4 is the suffix (e.g., Jr).
Component 5 is the prefix.
Component 6 is the degree (e.g., Dr).
Component 7 is the code for the name type (defaults to L, indicating legal name).

Example:

Component 1 = Smith
Component 2 = John
Component 3 = A

Enter Unknown in Component 1 if the entire name is unknown. In other components, " " (none) or Unknown may be entered when appropriate. Entries are not made in Components 4 - 7 when they are not needed.

Data Standards or Guidelines

E1238-94 (ASTM, 1994), E1384-96 (ASTM, 1996), and Health Level 7, Version 2.3 (HL7, 1996).

Other References

None.