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close this bookData Elements for Emergency Department Systems - Release 1.0 (Centers for Disease Control and Prevention, 1997, 274 p.)
close this folderSECTION 1 - PATIENT IDENTIFICATION DATA
View the document1.01 INTERNAL ID
View the document1.02 NAME
View the document1.03 ALIAS
View the document1.04 DATE OF BIRTH
View the document1.05 SEX
View the document1.06 RACE
View the document1.07 ETHNICITY
View the document1.08 ADDRESS
View the document1.09 TELEPHONE NUMBER
View the document1.10 ACCOUNT NUMBER
View the document1.11 SOCIAL SECURITY NUMBER
View the document1.12 OCCUPATION
View the document1.13 INDUSTRY
View the document1.14 EMERGENCY CONTACT NAME
View the document1.15 EMERGENCY CONTACT ADDRESS
View the document1.16 EMERGENCY CONTACT TELEPHONE NUMBER
View the document1.17 EMERGENCY CONTACT RELATIONSHIP

1.02 NAME

Definition

Legal name of patient.

Uses

This basic information enables the ED data user to identify most records without resorting to codified identifiers or cross-reference schemes.

Discussion

The legal name is usually the name on a birth certificate, a current married name, or another name sanctioned by the legal system. In some cases, it may be the name on a passport or other official immigration documentation. To protect patient privacy and confidentiality, access to this data element must be limited to authorized personnel.

Data Type (and Field Length)

XPN - extended person name (48).

Repetition

No.

Field Values

Component 1 is the family name.
Component 2 is the given name.
Component 3 is the middle name or initial.
Component 4 is the suffix (e.g., Jr).
Component 5 is the prefix.
Component 6 is the degree (e.g., Dr).
Component 7 is the code for the name type (defaults to L, indicating legal name).

Example:

Component 1 = Smith
Component 2 = John
Component 3 = A

Enter Unknown in Component 1 if the entire name is unknown. In other components, " " (none) or Unknown may be entered when appropriate. Entries are not made in Components 4 - 7 when they are not needed.

Data Standards or Guidelines

E1238-94 (ASTM, 1994), E1384-96 (ASTM, 1996), and Health Level 7, Version 2.3 (HL7, 1996).

Other References

None.