|Emergency Information Management and Telecommunications - Trainer's Guide - 1st Edition (Disaster Management Training Programme, 78 p.)|
|PART 1: EMERGENCY INFORMATION MANAGEMENT SYSTEMS (2 hours)|
Briefly present the steps indicated on the overhead involved in building an institutional memory. Emphasize that the process requires a commitment by management and the resources to carry out that commitment.
1. Budgeting resources for development and maintenance
2. Designating staff (for gleaning, recording, storing, retrieving, disseminating experience)
3. Setting priorities, schedules for information gathering
4. Designing and training all staff in information retrieval procedures
Information Management Exercise(s):
At this point in the session you may want to hold a small group exercise to permit the participants to work with some of the concepts you have been presenting. Possibilities include any of the "Q&A" or Zenon Case Study exercises included in Part 1 of the training document. Particularly useful exercises include:
· Refugee malnutrition in Zenon
· Drowning in Zenon
· Information sharing in Zenon
You may decide to assign each group the same exercise, or assign different exercises to cover more of the material. Divide the plenary group into small groups (four to seven members each.) Ask each group to read the assigned exercise(s), generate answers and list them on a flip chart, and be prepared to report their results back to plenary.
Tell the small groups to appoint a facilitator (whose job is to ensure all members take part, watch the clock, and keep the discussion moving) and a reporter (whose job is to take notes on the flip chart and make the presentation to the plenary group.)
BREAK (30 minutes)
This is a good time to take a break.