Appendix V - Terms of Reference for EPMRs
TERMS OF REFERENCE FOR EXTERNAL PROGRAMME AND MANAGEMENT
REVIEWS OF CGIAR CENTRES
The Consultative Group on International Agricultural Research
(CGIAR) is an informal association of over 50 members that supports a network of
16 international research centres in agriculture, forestry and fisheries. The
CGIAR aims, through its support to the Centres, to contribute to promoting
sustainable agriculture for food security in developing countries. Because the
Centres constitute the core of the CGIAR, the effectiveness of each Centre is
crucial to the continued success of the CGIAR (as a System).
Each Centre is an autonomous institution operating within the
mandate assigned to it by the CGIAR, and is governed by a legally constituted
Board that has full fiduciary responsibility for managing the Centre. To ensure
accountability in an essentially decentralized system, each Centre is expected
to be responsive to the CGIAR, which provides financial support for its work.
The CGIAR has established a tradition of External Programme and
Management Reviews (EPMRs) to provide a mechanism of transparency and
accountability to the Members and other stakeholders of the CGIAR System. EPMRs
are the joint responsibility of TAC and the CGIAR Secretariat, and are conducted
for each Centre approximately every five years. As each Centre is autonomous,
EPMRs provide a measure of central oversight and serve as an essential component
of the CGIARs accountability system.
Integrated System of Reviews of Each Centre
Besides the EPMRs, Centre Commissioned External Reviews (CCERs)
are undertaken at each Centre. These CCERs are commissioned by the Centre Boards
to periodically assess the quality and effectiveness of particular aspects of a
Centres work. The terms of reference (ToRs) for each CCER are determined
by the Centre, based on broad principles endorsed by the CGIAR at ICW95 (ref.
document entitled Improving the Quality and Consistency of CGIARs
External Centre Reviews, dated October 24, 1995).
EPMRs complement the CCERs by providing a CGIAR-commissioned and
comprehensive external assessment of the Centres program and management,
especially its future directions and the quality and relevance of its research.
The ToRs for the EPMRs (which update the standard ToRs endorsed by
the CGIAR at MTM95) are provided below. Guidelines for undertaking the reviews
are issued separately.
TERMS OF REFERENCE
Objectives and Scope
EPMRs seek to inform CGIAR members that their investment is
sound, or recommend measures to make it so. Members of the CGIAR and other
stakeholders can be informed whether the Centre is doing its work effectively
and efficiently, EPMRs are both retrospective and prospective; and help ensure
the Centres excellence, relevance and continued viability, and the CGIAR
Systems coherence. Each review is expected to be strategic in orientation
and as comprehensive as the situation warrants.
The broad objectives of EPMRs are to:
a) provide CGIAR members with an independent and
rigorous assessment of the institutional health and contribution of a Centre
they are supporting; and
b) to provide the Centre and its collaborators with assessment
information that complements or validates their own evaluation efforts,
including the CCERs.
The EPMR panel is specifically charged to assess the following:
a) The Centre s mission, strategy and
priorities in the context of the CGIARs priorities and strategies;
b) The quality and relevance of the science undertaken,
including the effectiveness and potential impact of the Centres completed
and ongoing research;
c) The effectiveness and efficiency of management, including the
mechanisms and processes for ensuring quality; and
d) The accomplishments and impact of the Centres research
and related activities.
The topics expected to be covered by the EPMRs are listed below.
TOPICS TO BE COVERED
A. Mission, Strategy and Priorities
· The continuing
appropriateness of the Centres mission in light of important changes in
the Centre and its external environment since the previous external review.
· The policies, strategies, and
priorities of the Centre, their coherence with the CGIARs goals (of
poverty alleviation, natural resources management, and sustainable food
security), and relevance to beneficiaries, especially rural women.
· The appropriateness of the
roles of relevant partners in the formulation and implementation of the
Centres strategy and priorities, considering alternative sources of supply
and the benefits of partnerships with others.
B. Quality and Relevance
· The quality and
relevance of the science practised at the Centre.
· The effectiveness of the
Centres processes for planning, priority setting, quality management
(e.g., CCERs, peer reviews and other quality and relevance assurance
mechanisms), and impact assessment.
C. Effectiveness and Efficiency of Management
· The performance of
the Centres Board in governing the Centre, the effectiveness of leadership
throughout the Centre, and the suitability of the organizations culture to
· The adequacy of the
Centres organizational structure and the mechanisms in place to manage,
coordinate and ensure the excellence of the research programs and related
· The adequacy of resources
(financial, human, physical and information) available and the effectiveness and
efficiency of their management.
· The effectiveness of the
Centres relationships with relevant research partners and other
stakeholders of the CGIAR System.
D. Accomplishments and Impact
achievements of the Centre in research and other areas.
· The effectiveness of the
Centres programs in terms of their impact and contribution to the
achievement of the mission and goals of the