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close this bookInter-regional project for participatory upland conservation and development - NEPAL - Strengthening the participatory process through community-based evaluation and re-planning workshops (1996)
close this folder2. Workshop design and preparation
View the document(introduction...)
View the documentPreliminary meeting with the workshop team
View the documentPreliminary visit to Majgaon
View the documentDesign of evaluation and re-planning exercises
View the documentTraining of workshop facilitators

Training of workshop facilitators

Based on these elements, a one-day training session, aimed at presenting (to) and discussing with the team-in charge the workshop methodology was carried out. Training was facilitated in Nepali by the National Consultants in Participatory Methods and Capacity Building.

During this session, conceptual and practical aspects of workshop implementation by means of interactive presentations and role-playing (which proved to be specially effective in making workshop teams members confident in managing the technicalities of the different exercises).

It should also be observed that field staff comments and suggestions contributed very much to fine tuning of the techniques and tools. Furthermore, role playing experience was essential in defining the time to be allocated to each exercise, and in shaping the workshop timetable in its final form (see Box 5).

At the end of the training session, workshop materials (including flip-charts and maps) were prepared by the workshop team members.

BOX 1

PARTICIPATORY IMPACT MAPPING

Purpose of the exercise

Facilitating the identification of actual or expected changes in living conditions (and/or natural resource management) related to the implementation of CAP activities

Allowing for a visual assessment of the distribution of these changes throughout the community territory and population.

Implementation process:

A list of actual and potential perceived "impacts" (i.e. changes in households and community living conditions) is developed by participants through a brainstorming focused around the following key-question:

Which changes in participants lives have been (will be) brought by this activity?".

Impact cards are prepared by writing items of this list on a transparency sheet (which afterwards will be cut). Participants are asked to plot these impacts cards on the village and/or natural resources map prepared during initial PRA. They are also asked to state how many households are (or will be) affected by these changes.

Impacts cards are pasted on the map and a discussion of the overall changes occurring in the community because of participants work is carried out. This is facilitated by the following key-questions:

What is changing in the community because of UG work?

Which localities (areas, households) are affected by UG work and which not? Why?"

What can he done next year to consolidate and improve these changes?

Finally, participants are asked to prepare a short report of the main findings of the exercise to be presented and discussed in plenary.

BOX 2

ON-THE-SPOT VISIT AND SWO ANALYSIS EXERCISE.

Purpose

Facilitating direct observation of positive and negative aspects of the work done and/or recall assets and constraints in the implementation process.

Systematising the analysis of these ideas through an analysis of strengths and weaknesses in previous implementation and opportunities for future improvement.

Process

The group of participants go with the facilitator to visit the activity site(s).

The facilitator asks the group to observe and describe the work done and to recall assets and constraints which affected implementation. This discussion is kept as informal as possible in order to promote an open-ended sharing of participants personal views about the work done and its actual results.

Based on this preliminary exchange of views and ideas, the SWO exercise is carried out. To facilitate it, the following questions are addressed to the participants:

Strengths: What was well done in our work?
Weaknesses: What could have been done better?
Opportunities: How could we improve in the future?

After checking (or reaching) consensus, SWOs statements are jotted down by a literate group member (or the facilitator).

Final SWOs list is copied on a flip-chart matrix, to be used for plenary presentation and future reference.

BOX 3

KEY-QUESTIONS TO FOCUS AND FACILITATE
THE FILL-IN OF THE PARTICIPATORY PLANNING MATRIX.

Activity: What are we going to do?

Expected changes: What for?

Coverage: How many households will be affected?

Community inputs: What can villagers provide for doing it?

External inputs: What support do we need from outsiders?

Supporting organisation/agency: Who can provide us with this support?

Tentative implementation starting and ending month: When it can be done?

Person(s) in-charge of start-up: Who will take care of getting the work started?


BOX 4 THE WORKSHOP TRAIL

BOX 5

WORKSHOP TIME-TABLE

Thursday, 10 October

12.00 Introduction to the workshop.

12.30 Participatory impact mapping exercise (in small groups).

13.30 Plenary presentation of results of participatory impact mapping exercises.

14.30 Tea break

15.00 On-the-spot visits and SWO analysis exercises (in small groups).

16.30 End of session.

Friday, 11 October

11.30 Plenary presentation of results of SWO exercises.

12.30 Preparation of User Groups plans for 1997 (in small groups).

14.00 Tea break

15.00 Plenary presentation and discussion of User Groups plans for 1997. Development and ratification of the overall CAP for 1997.

16.30 End of session.