CARE Food Manual (CARE , 1998, 355 p.): Chapter 6 - Port: VII. Forwarding Food From Port Warehouse: A. Dispatch Reports from the Port to the Country Office: 1. Daily Dispatch Reports

CARE Food Manual (CARE , 1998, 355 p.)

Chapter 6 - Port

VII. Forwarding Food From Port Warehouse

A. Dispatch Reports from the Port to the Country Office

		1. Daily Dispatch Reports
		2. Through Bill of Lading
		3. Weekly Inventory and Dispatch Status Reports

1. Daily Dispatch Reports

Internal Control

Country offices must provide its port officers or clearing and forwarding agents with instructions, in writing, on when, where and how much food is to be dispatched from the port. Food cannot move from the port without this authorization.

Depending on the size and nature of a program, country offices may require port staff to send them daily dispatch reports, via fax, telex or radio. Country offices must determine who will be responsible for notifying receiving warehouses of estimated times of arrival.

Dispatch reports, at a minimum, should include:

· The amount of food dispatched
· Waybill numbers
· Transporters' names
· Truck and trailer numbers and numbers of rail cars
· Destination and ETA.