|Aquaculture - Training Manual (Peace Corps, 1990, 350 p.)|
|Chapter eleven: Program design - week two|
Total Time: Integrated into other activities
· Make equipment available to trainees in an efficient manner;
· Familiarize trainees with available equipment;
· Provide experience in following set procedures and working within a bureaucratic system.
Overview:: This is not a session, but is really a set of notes to trainers about the procedures that should be followed by trainees in order to obtain the use of equipment and pumps as needed to begin implementing the first few steps of their Management Plans. At this point, trainees do not yet have free access to the equipment. Responsibility for sheds and equipment is turned over to them in Week Three, and this transfer will be addressed in Chapter Twelve.
1. Once the trainee has developed a management plan to the point where the responsible trainer gives him/her permission to begin pond preparation, the trainer directs the trainee to the equipment shed to see the staff person who is in charge there.
2. At the shed, the trainer in charge instructs the trainee to enter the shed and make very thorough observations of all of the contents of the shed. As a result, each trainee will have his/her own inventory of the tools and equipment available in the shed.
3. When the trainee has completed the inventory, the trainer explains that a requisition must be submitted in order to borrow any of the equipment. The trainer explains the system for requisitioning equipment and shows the trainee a sample requisition that illustrates the required format. Requisitions must be neat and clean, and very clear, specific descriptions should be given of the equipment being requested. From this point on until the responsibility for the shed is turned over to the trainees, the trainee may not enter the shed again.
4. From the equipment shed, the trainer sends the trainee to see the trainer who is in charge of the pump (or whatever water supply system exists at the site). The trainer in charge of the pump gives the trainee a very detailed description and demonstration, addressing the proper use, care and maintenance of the pump. This includes all information that is necessary for using the pump and for keeping it in excellent repair when it is being used by many people. (For example, there should probably be a set procedure for checking oil level, grease points, belts and valves before turning on the pump. There may be requirements on how many valves must be open while the pump is running, etc.) Appropriate safety precautions should also be emphasized (not touching the switch or pump when wet, not touching moving belts, etc. as appropriate). For now, pump use also must be requisitioned, and information needed to use the pump should include whatever is appropriate, such as running time, number of gallons of water, etc.
· There should already be certain staff members who have been designated as being in charge of the equipment sheds and pumps. These trainers should have done complete inventories prior to the time the trainees arrive. All equipment should be in excellent condition, and sheds should be clean, neat and organized when trainees see them in order to set an appropriate standard for when the trainees take over the responsibilities for sheds, equipment and pumps;
· During the period when trainees may requisition equipment but have not yet taken over responsibility for the sheds, there is a great demand on trainers' time for accepting requisitions and distributing equipment. Once most of the trainees have done their inventories, the duties for supervising the shed can be shared among staff members (or the trainer in charge of the shed should be relieved of other responsibilities in order to man the shed full time but this can be very tiring for the trainer). The trainer in charge must make certain that all staff members are well informed about the procedures that have been described to the trainees and consistency is imperative.