[greenstone-users] Greenstone and library catalog data

From ak19@cs.waikato.ac.nz
DateFri Mar 14 11:57:43 2008
Subject [greenstone-users] Greenstone and library catalog data
In-Reply-To (47D94062-1050204-washburn-edu)
Hello Jewel,

You had two questions. The first on was about "an Innovative based
catalog". I don't know about that one, but I have tried out a few things
related to the second question now and think the following may help a
little with that.

You wrote:
> Also, I know Greenstone allows for the creation of multiple collections
> but is there a way to search ALL of the collections created across the
> board? So far my only experience with Greenstone is creating a few
> small collections. I would like to create a collection called "College
> of Arts and Sciences" and have it on the home page and then once clicked
> on there would be a list of 10 collections within it. Not sure how this
> would be done but if anyone can send me link to any documentation that
> would be appreciated!
I don't know whether one can name this super-collection, but in Greenstone
2 I have just now found that there is an option that allows you to search
across several chosen collections in your digital library. (However, in my
Greenstone 3 installation this option is no longer present, but I'll find
try to out why that is.)

Try out the following, if you are running Greenstone 2:
(1) Run the Greenstone Librarian Interface (GLI)
(2) Open any of the collections you want included in that cross-collection
search
(3) Click on the Format tab of GLI
(4) In the left-hand pane, the list should hopefully contain
"Cross-Collection Search". Select this.
(5) Tick the existing collections you want to search over
(6) Click on the Create tab and press Build Collection to rebuild.
(7) Open the browser to view the particular Greenstone collection you just
grouped with others in a Cross-Collection serach.
You will see the main page for this collection stating that
"The complete collection comprises X subcollections. Those currently
available are:
(this collection's name)
(list of other included collections' names)"

(8) Now, if you perform a search within this collection for a document in
another collection that was included, it will return it.

I just had an idea and it worked when I tried it:
It is possible to create an empty (or not) supercollection and give it a
name. In your case you might name it "College of Arts and Sciences". I
named mine "EmptySupercollection" for testing purposes. Then I went
directly to the Format tab, chose the "Cross-Collection Search" option and
ticked 2 trial collections to include in it. After builing it, I viewed it
to find that indeed, the EmptySupercollection allowed me to search across
the two collections it contained.

If you tried it and it didn't work for you, please tell me. (I'm not sure
why this feature is not available in my Greenstone 3 anymore though.) Note
that in the browser, you can deal with cross-collection services through
the Preferences menu (the Collection preferences section of the
Preferences page).

There is more information available on Cross-collection searching
- via the GLI Format tab's help menu, and
- at
http://wiki.greenstone.org/wiki/index.php/Customizing_collections#How_do_I_search_multiple_collections_at_the_same_time.3F

I hope this was what your second question was about.
Regards,
Anupama

> Hello,
>
> Is there anyone out there who is using an Innovative based catalog along
> with a Greenstone collection and have merged the two collections
> together? To be more specific suppose someone searched your library
> catalog for a student theses, it would appear as an entry in the catalog
> and link to the Greenstone entry in a collection.
>
> Also, I know Greenstone allows for the creation of multiple collections
> but is there a way to search ALL of the collections created across the
> board? So far my only experience with Greenstone is creating a few
> small collections. I would like to create a collection called "College
> of Arts and Sciences" and have it on the home page and then once clicked
> on there would be a list of 10 collections within it. Not sure how this
> would be done but if anyone can send me link to any documentation that
> would be appreciated!
>
> Thanks,
>
> --
> Jewel Makda
> Student Computer Services Coordinator
> Washburn University School of Law Library
>
>
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