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close this book Community Nutrition Action for Child Survival
close this folder Part II - Planning nutrition action projects
close this folder Unit 4: Planning nutrition action projects
View the document Session 1: Describing the problem
View the document Session 2: Writing project goals and objectives
View the document Session 3: Choosing project activities
View the document Session 4: Developing a project work plan
View the document Session 5: Planning how to evaluate
View the document Session 6: Preparing a budget

Session 4: Developing a project work plan

Purpose:

Trainees practice listing action steps that must be taken to carry out project activities. They use a Time/Task Chart to sequence and schedule action steps.

Time: 1 hour

Materials:

- Handout - "Detailed List of Project Activities"

- Handout - "Time/Task Chart"

- Flipchart and marking pens

Steps:

1. Introduction: Trainees have now completed the following steps in project planning:

- Describing the problem

- Writing goals and objectives

- Choosing activities

In this session, we will practice developing a work plan and a schedule for completion of project activities.

2. Listing Action Steps: The first step in developing a work plan is to list all of the subactivities or action steps required to carry out our principal activities.

Write several examples of project activities on the flipchart. Ask trainees to brainstorm the action steps that might be required for each one.

Example:

Activity: Conduct monthly education sessions in each of 30 villages

Action steps:

- Discuss with community health workers and extension workers the possible addition of nutrition education sessions

- Determine what mothers already know and what they want to know about maternal/child health and nutrition

- Develop draft educational materials

- Pretest, revise and produce educational materials

- Train health workers to organize and use the materials in monthly community sessions

- Health workers plan and conduct education sessions

- Supervise sessions

3. Distribute the Handout - "Detailed List of Project Activities,. which includes spaces for activities and action steps.

Explain that this type of chart can be very useful when developing a detailed work plan.

Ask trainees to write a potential nutrition project activity in column 1 and then to list all of the steps that must be taken to carry out that activity, in column 2. Review several examples from the group, making sure they are complete.

4. Completing a Time/Task Chart: Once we are sure that all of our project activities and action steps have been listed, it is helpful to organize this information on a Time/Task Chart.

Distribute Handout - Time/Task Chart. " Explain that the chart, once completed, will show the sequence of activities and action steps as well as overall project timing. It also provides a column for identifying the person(s) responsible for each activity/action step.

Demonstrate how to complete the Time/Task Chart using the lists of activities and action steps developed earlier.

Remember:

- Put the activities in a logical sequence.

- Assign beginning and completion dates to activities first.

- Then assign dates to action steps.

A sample chart is included.

5. Project Staffing: The project work plan should also describe the personnel who will work with the project. Once the activities and steps for completing them have been described, project planners must assign responsibility for each activity to specific personnel, volunteers, community committees, etc. Demonstrate on the Time/Task Chart.

Job descriptions for staff members, volunteers, etc., should briefly describe their responsibilities! as well as the minimum criteria for their selection or assignment to the project. Trainer may wish to provide several sample job descriptions.

6. Using the Time/Task Chart for Project Management: Many project managers use a Time/Task Chart to guide their work. The chart shows the manager where project activities should be at any time and recalls action that must be taken in the future. In the community, a Time/Task Chart can be used to track progress by drawing a line through completed activities. In this way, everyone can see the progress being made.

HANDOUT

DETAILED LIST OF PROJECT ACTIVITIES

Activity

Action Steps

   

5. Time/Task Chart

Months _______ .

Activity

Action Steps

Months
1 2 3 4 5 6 7 8 9 10 11 12

Persons Responsible

Write all activities and action steps in the sequence they will be carried out.