Cover Image
close this book Disaster procedures a manual for PAHO/WHO field offices
View the document Contents
View the document Introduction
View the document Definition
View the document Responsibilities of the PAHO/WHO representative and the focal POINT
View the document Personnel matters
View the document Procurement of emergency relief supplies
View the document Financing and administrative procedures
View the document Coordination
View the document Directory for emergency situations

Financing and administrative procedures

Emergency technical cooperation and the provision of relief supplies will be financed in order of priority:

- Through donor agency contributions made specifically for emergency situations.

- Through the reallocation of PAHO/WHO country program funds. with the approval of the Ministry of Health, the PAHO/WHO Representative may authorize up to US$20,000 out of these funds for emergency expenditures.

- From intercountry allotments (ICP or MCP), with the approval of the allottee.

Extrabudgetary funds allocated for emergency preparedness may not be utilized for disaster relief.

When it is necessary to mobilize external resources rapidly, the PAHO/WHO Representative will:

- make timely use of the experience of PEED (HQ and subregional advisors) to mobilize resources rapidly for emergency activities, reconciling the priorities of the donors with those of the health sector.

- explore the interest of the local representatives of bilateral or international agencies in supporting specific activities.

- report to PEED/HQ on the interest expressed by the donor agencies at the local level in order to provide follow up to the decision-making level at the respective headquarters.

Normal procedures for the presentation of projects will be temporarily suspended. The Organization will not charge Program Support Costs (PSC) for relief projects in emergency situations.

In the event of a major emergency or disaster, the Director may provisionally suspend the normal administrative procedures for recruitment of local personnel, duty travel, and local purchase of supplies directly related to relief or immediate rehabilitation activities, although every possible effort should be made to comply with the established procedures. This provision will become effective automatically in the event that communications with Headquarters are interrupted as a result of a serious emergency.