Guidelines for the management of professional associations in the fields of archives, library and information work: Appendix I: 2. Chairmen

Guidelines for the management of professional associations in the fields of archives, library and information work

Appendix I

		1. Election of chairman of council
		2. Chairmen
		3. Members
		4. Quorum
		5. Courtesy
		6. Relevance
		7. Discipline
		8. Speeches
		9. Right of reply
		10. Matters arising
		12. Withdrawal of motions
		13. Absence of mover
		14. Notices of motion
		15. Committee's reports or minutes
		16. Voting
		17. Procedural motions
		18. Amendment to motions
		19. Reference back
		20. Postponements
		21. Next business
		22. Closure
		23. Adjournment
		24. Distribution of rules
		25. Amendment to rules
		26. Suspension of rules
		Index to rules of procedure to be followed at council, committee and general meetings

2. Chairmen

2.1 In the absence of the Chairman of Council at Council meetings the Honorary Treasurer shall take the Chair. In the absence of both these officers the meeting shall elect a Chairman.

2.2 At General Meetings, the President shall take the Chair or, in his absence, the Chairman of Council shall preside. In the absence of both of these officers the meeting shall elect a Chairman.

2.3 The Council shall elect the Chairman of the Executive Committee by postal ballot. Nominations shall be made in writing and sent to the Secretary. who shall distribute voting papers. The member receiving the largest number of votes shall be declared elected to the office. In the event of a tie the names of the members receiving the same number of votes shall be voted upon again. In the event of a second tie the Honorary Treasurer for the year in which the Chairman of the Executive Committee is to serve shall have the casting vote.

2.4 The Council shall elect the Chairman of each Standing Committee at its first ballot as provided in 2.3. Any member of a Sub-committee or of an ad hoc Committee may be nominated as Chairman of such Committee. In the absence of the Chairman of any Committee any member present may be nominated to take the Chair for the meeting. The Chairman of a Standing Committee shall be a member ex officio of all the Subcommittees of that Standing Committee.