13. How to chair a meeting
[References - 14]
If a meeting isn't run well, it's usually the fault of the chair.
If you chair a meeting, you have several jobs:
- Start the meeting. Don't wait for
someone else to start it.
(or summarise) the purpose, agenda and schedule. Check to make sure everyone
agrees, make amendments as appropriate.
Gently, but firmly, guide the discussion. Be fair and objective.
Eliminate digressions and gently cut short dialogues that exclude the
majority of the participants.
Recognise people who want to speak and take them in turn; don't tolerate
people speaking out of turn.
the clock, and make sure that everyone is aware of the timeremind them every
conclusions at the end of each agenda item and watch to make sure that people
agree with your conclusions. Amend them if they do not.
Resolve conflict; if a serious dispute arises, table the point and work
it out after the meeting.
the meeting; thank the participants; announce the follow-up