11. Guide your team in having more effective discussions
[References - 12]
Effective discussions lead to effective meetings. Knowing how to
guide a discussion and get the most out of participants is equally important to
planning and structuring a meeting.
The following techniques can help you to facilitate discussions
and thus improve the effectiveness of your meetings:
- Ask for clarification when necessary.
If a point or a term is not understood, try to rephrase or illustrate it so that
it becomes clear.
as a facilitator to regulate more aggressive members, encourage the
participation of quieter ones, avoid unnecessary conflicts. Let everyone feel
that their opinions are valued.
Listen to all ideas. Don't interpret or draw conclusions about what is
being said until it's been said.
to avoid lengthy, irrelevant discussions.
for consensus by asking the group if there is agreement with a decision or
point. Do not assume consensus has been reached.
the meeting when no additional discussion is necessary.
to see whether your objectives were