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close this bookSUMA - Supply Management Project in the Aftermath of Disasters : Warehouse Management (PAHO-OPS, 1996, 64 p.)
close this folderAuthorizing delivery of supplies
View the document(introduction...)
View the documentThe authorization process
View the documentDeliver the authorized request
View the documentPrint delivery form
View the documentTransfer to another warehouse module

The authorization process

Responding to a request can be done in two ways:

1. By using the request number to make the authorization,
2. By using a list of requests, and selecting a specific request for authorization.


The authorization process

The box "Organization" identifies the requesting institution. If a name does not appear, select "New Organization". Press <ENTER> to bring up a definition box and key in the name of the organization, which will be available for other requests. Follow the same procedure for "Destination". Enter information you consider important in the "Remarks" box.

The next step is to respond to the request, as shown in the following screen:


The authorization process

The menu at the center of the screen manages the response process. The other fields give information about the request. For example, if the request is for family rations, kitchen utensils, and personal hygiene kits, the system will respond to each request individually. The menu options are as follows:

"Previous

"Advances to the previous item on the request list (unless one is at the beginning of the list).

"Next"

Advances to the next item on the request list (unless one is at the end of the list).

"Respond"

Initiates the process of verifying the existing stock of supplies in order to respond to the request.


The authorization process

Once this choice is made a list will appear in the lower half of the main screen with all the existing items and the available quantity. The system asks the user if only the requested item should be listed or if other items registered in that subcategory can be listed, as shown below:


The authorization process

Once this choice is made, a list will appear in the lower half of the main screen with all the existing items and the available quantity. The user should enter the quantity to be assigned in the space labeled "To be delivered":

The next screen will request confirmation of whether the delivery is partial or total.


The authorization process

Once the type of delivery is defined, a screen will show the status of the request, prior to consolidating the delivery:


The authorization process

The delivery screen is next. Once the information is complete, the delivery form can be printed.


The authorization process