Guidelines for Locating EDPS and Operating EDP Storage Facilities, 1997 (UNHCR - World Food Programme, 1997, 9 p.): 5. Use of Standardized Reporting Procedures and Formats

Guidelines for Locating EDPS and Operating EDP Storage Facilities, 1997 (UNHCR - World Food Programme, 1997, 9 p.)

		(introduction...)
		1. INTRODUCTION
		2. KEY TERMS
		3. LOCATING EDPs
		4. MANAGEMENT AND OPERATION OF EDP STORAGE FACILITIES
		5. Use of Standardized Reporting Procedures and Formats
		6. OPERATION-LEVEL AGREEMENTS
		Annex 1
		Annex 2
		Annex 3

5. Use of Standardized Reporting Procedures and Formats

In order to facilitate the work of all parties, it is useful to have similar procedures and formats for reporting on the basic activities which occur at EDP facilities. The following should be developed in such a way as to promote comprehensiveness and consistency while avoiding unnecessary duplication:

¨ warehouse ledgers (arrivals, issues);
¨ commodity losses and damage;
¨ stock reports (balance sheets, stock cards, by commodity and control number);
¨ releases from the warehouse (release order);
¨ pipeline reports (on a monthly basis); and
¨ delivery note (waybill).