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close this bookPHAST Step-by-Step Guide: A Participatory Approach for the Control of Diarrhoeal Disease (PHAST - SIDA - UNDP - WB - WHO, 2000, 137 p.)
close this folderPart II: Step-by-Step Activities
close this folderStep 6: Planning for monitoring and evaluation
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View the documentActivity 1: Preparing to check our progress


Seven steps to community planning for the prevention of diarrhoeal disease




6. Planning for monitoring and evaluation

1. Preparing to check our progress

1. Monitoring (checking) chart

This step has only one activity: Preparing to check our progress. In this activity, the group fills in a chart (see illustration) for monitoring (checking) its progress towards achieving its goals. Means are identified for measuring progress, how often this needs to be done and who will be responsible for doing it.

Important note

This activity can involve a lot of writing. However, if your participants have difficulty in reading and writing, you will need to work out ways of doing the activity using drawings and as little writing as possible. For example:

- instead of writing the goals in words on the chart, participants could place the drawings that represent the activities/facilities they want to carry out/construct under the goals headings

- write numbers only if people are able to understand them; for instance, participants could write the number of facilities the group wants to build beside the drawings of these facilities

- drawings or symbols can be used to represent ideas or words

- participants could choose a symbol such as a flower, bird or colour to represent themselves to put on the chart under the heading of who will be responsible for carrying out activities or ensuring that they are carried out.

Activity 1: Preparing to check our progress


· to establish a procedure for checking progress
· to decide how often checking should be done and who should be responsible for this
· to set a date for the evaluation activity, which will take place with the wider community at some point in the future


· 2 hours


· tool: monitoring (checking) chart
· paper, pens, or whatever is available for drawing
· sanitation option drawings of the facilities that the community would like to have (optional)
· three-pile sorting drawings (optional) (chosen during the Choosing improved hygiene behaviours activity)


What to do

1. If there has been a break between this activity and the previous one, start with a group discussion to review what was learned or decided at the previous meeting.

2. Have the participants work together in one group. Show the drawings which represent their goals.

3. Have a monitoring chart ready (see illustration on previous page).

4. Ask the persons who were selected to manage specific tasks (these were chosen during the Planning who does what activity) to facilitate this activity, using the following words:

“I would like those of you who were selected during the Planning who does what activity to lead the group in this activity. You will be helping the group to fill in those parts of the chart which it can fill in at this stage, and to agree on how it can continue to carry out this checking process in the future.

“Stick the drawings which represent your goals on the left-hand side of the chart. Continue to fill in the rest of the chart.”

5. After the chart has been filled in, facilitate a group discussion on:

- how to measure the progress being made
- how often progress should be measured
- who should be responsible for measuring progress
- how to involve other members of the community in checking progress and the achievement of project goals.

6. Ask the group to set a date for the project evaluation (Step 7).

7. Facilitate a discussion with the group on what it has learned during this activity, what it liked and what it did not like about this activity.

8. End the session with a party, celebration, prayer or other activity to celebrate the group's achievements.