Cover Image
close this bookCARE Food Manual (CARE , 1998, 355 p.)
View the document(introduction...)
View the documentAcknowledgements
View the documentIntroduction
close this folderChapter 1 - Programming Food Resources
View the document(introduction...)
close this folderI. Hunger, Poverty, and Food Security*
View the document(introduction...)
View the documentA. Food Security
View the documentB. Coping Strategies
close this folderII. Interventions
View the document(introduction...)
close this folderA. Livelihood Promotion, Protection, and Provisioning
View the document(introduction...)
View the document1. Livelihood Promotion
View the document2. Livelihood Protection
View the document3. Livelihood Provisioning
close this folderB. Policies and Procedures
View the document1. When to Use Food Resources
View the document2. CARE's Food Programming Principles
View the document3. Objectives for the Use of Food Resources
View the document4. Constraints on Using Food Resources
close this folderC. Project Design
View the document(introduction...)
View the document1. Targeting Beneficiaries
View the document2. Ration Size and Composition
View the document3. Distribution Site
close this folder4. Distribution Plan
View the documenta. Direct vs. Indirect Distributions
View the documentb. Wet and Dry Feeding
close this folderChapter 2 - Assessments Cost and Logistics
View the document(introduction...)
close this folderI. Logistics Assessment
View the document(introduction...)
View the documentA. Port Capacities and Services
close this folderB. In-Country Transport
View the document(introduction...)
View the document1. Roads
View the document2. Trucks
View the document3. Fuel
View the document4. Other Modes of Road Transport
View the document5. Rail Capacities and Services
View the document6. River and Coastal Transport
View the document7. Air Transport
View the documentC. Landlocked Countries
View the documentD. Locating Storage Facilities
View the documentII. Assessing Costs
close this folderChapter 3 - Internal Control
View the document(introduction...)
close this folderI. Internal Control
View the document(introduction...)
View the documentA. Accounting Control
View the documentB. Administrative Control
close this folderII. Organization and Staffing
close this folderA. Structure and Roles
View the document(introduction...)
View the document1. The Organizational Chart
View the document2. Delegation of Responsibility
View the document3. Collaboration with Other Organizations
View the documentB. Job Descriptions
close this folderC. Emergency Project Considerations - Start Ups
View the document(introduction...)
View the document1. First Month of Operations:
View the document2. Second Month of Operations:
View the document3. Third Month of Operations:
close this folderIII. Audits and Management Reviews
View the document(introduction...)
View the documentA. U.S. Government Audits
View the documentB. Grant-Specific Audits
close this folderC. Internal Audits and Management Reviews
View the document1. CARE USA Internal Audit Department
View the document2. Country Offices
View the document3. Suggested Checklist for Management Reviews
close this folderChapter 4 - Agreements and Contracts
View the document(introduction...)
close this folderI. Bi-Lateral and Multi-Lateral Donors
View the document(introduction...)
close this folderA. Bi-lateral Donors
View the document1. The United States
View the document2. Canada
View the document3. Australia
View the document4. European Union
View the documentB. World Food Program (WFP)
close this folderC. Donor Agreements
View the document(introduction...)
View the document1. CARE USA Lead Member
View the document2. Other CARE International Lead Member
View the documentD. Donor Agreements During Emergencies
close this folderE. U. S. Government Agreements
View the document1. PL 480 Title II
View the document2. Section 416 and Food for Progress
View the documentF. Agreements with Other Donors
close this folderII. Counterpart Agreements
View the documentA. General
View the documentB. National Governments
View the documentC. Regional or Local Governments, Local NGOs and Community- Based Organizations
close this folderIII. Contracts
View the document(introduction...)
View the documentA. Shipment Contracts
View the documentB. Independent Surveyors
View the documentC. Clearing and Forwarding Contracts
View the documentD. Warehouse Service
View the documentE. Leasing a Warehouse
View the documentF. Security Service Contracts
View the documentG. Transportation Contracts
close this folderChapter 5 - Call Forward and Procurement
View the document(introduction...)
close this folderI. Obtaining the Food
View the documentA. Sources
close this folderB. Estimating Food Requirements and Time For Arrivals
View the document1. Amount of Food Required
View the document2. Procurement Timetable
close this folderC. Call Forward
View the document(introduction...)
View the document1. Commodity Pipeline Analysis
View the document2. Submission of Call Forward
View the document3. Content of the Call Forward
View the document4. Unavailability of Requested Food
close this folderD. Purchase of Food by Donors
View the document(introduction...)
View the document1. Specifications
View the document2. Packaging
close this folder3. Expedited Procurement Options
View the document(introduction...)
View the documenta. Transfers and Loans
View the documentb. Food Diversion
View the documentc. Prepositioned Stocks
View the documentd. Local Purchase
close this folderII. Shipping Food
View the document(introduction...)
View the documentA. Booking
View the documentB. Shipping Documents
View the documentC. Transshipment
close this folderChapter 6 - Port
View the document(introduction...)
close this folderI. Arrival and Discharge
View the documentA. Prior to Arrival
View the documentB. Arrival at Port
close this folderC. Cargo Discharge
View the document(introduction...)
View the document1. Lighterage
close this folder2. Types of Cargo Packaging
View the documenta. Bulk Cargo
View the documentb. Breakbulk
View the documentc. Containerized Cargo
close this folderII. Inspection and Evaluation
View the document(introduction...)
close this folderA. Damages
View the document(introduction...)
View the document1. Inadequate Packaging
View the document2. Marine Damage
View the document3. Damages During Discharge at the Port
View the document4. Sweepings
View the document5. Infestation
close this folderB. Inspection for Weight
View the document(introduction...)
View the document1. Port Weighing
close this folder2. Sample Weights
View the documenta. Breakbulk Shipments
View the documentb. Bulk Cargo
View the documentc. Sampling Guidance
close this folderC. Excess Landings
View the document(introduction...)
View the document1. Acceptance of Food
View the document2. Notice to CARE International and Donors
close this folderIII. Independent Discharge Surveys
View the document(introduction...)
View the documentA. Time and Place of the Discharge Survey
close this folderB. Format and Content of Discharge Survey Reports
View the document(introduction...)
View the document1. Data Regarding the Shipment
View the document2. Dates and Times
View the document3. Amount and Condition of Food
View the document4. Narrative Analysis
View the document5. Physical Counts/Stroke Tallies
View the document6. Daily Discharge Reports
View the document7. List of Persons
View the document8. Translations
close this folderIV. Other Documents
View the documentA. Host Country Health Certification
View the documentB. Ship's Out-Turn Report
View the documentC. Port Tallies and Port Out-Turn Report
View the documentD. Other Official Port Records
View the documentV. Port Fees
close this folderVI. Port Storage
View the document(introduction...)
View the documentA. Problems of Port Storage
View the documentB. General Guidance for Port Storage
close this folderVII. Forwarding Food From Port Warehouse
close this folderA. Dispatch Reports from the Port to the Country Office
View the document1. Daily Dispatch Reports
View the document2. Through Bill of Lading
View the document3. Weekly Inventory and Dispatch Status Reports
View the documentB. Delivery Survey
close this folderVIII. Recordkeeping for Port Activities
View the document(introduction...)
View the documentA. Shipment Ledgers
View the documentB. Shipment File
View the documentC. Warehouse Inventory Accounting at the Port
close this folderChapter 7 - Storage and Handling
View the document(introduction...)
View the documentI. Introduction
close this folderII. Selecting Food Storage Facilities
View the documentA. Criteria
close this folderB. Types of Warehouse Space Available
View the document(introduction...)
View the document1. Commercial
View the document2. Government and Counterpart Storage Facilities
View the document3. Transit Warehouses and Sheds
View the document4. Open Storage
close this folder5. CARE Owned and Managed Warehouses
View the documenta. Construction of Storage Space
View the documentb. Prefabricated Warehouses
View the documentC. Determining Warehouse Capacities/Storage Plan
close this folderIII. Preparing for Receipt or Dispatch of Food
View the document(introduction...)
View the documentA. Arrival and Departure of Trucks
View the documentB. Direct Dispatches to Beneficiaries
View the documentC. Permanent and Temporary Warehouse Labor
View the documentD. Equipment, Material and Pre-Printed Forms
close this folderE. Warehouse Security
View the document1. Theft
View the document2. Fire Prevention
close this folderIV. Food Storage
View the documentA. Open Storage
View the documentB. Height of Stacks
View the documentC. Stacking Food
View the documentD. Stack Cards
close this folderE. Physical Counts
View the document(introduction...)
View the document1. Physical Inventory is the True Balance
View the document2. Physical Inventory Schedules
View the document3. Reconciling Physical Inventories, Stack Cards, and Warehouse Inventory Ledgers
View the document4. Filing Physical Inventory Reports
close this folderV. Routine Procedures
close this folderA. Maintenance and Cleaning
View the document(introduction...)
View the document1. Maintenance
View the document2. Cleaning
View the documentB. Warehouse Inspections
View the documentC. Preventing Damage and Loss
close this folderD. Disposal of Empty Bags or Containers
View the document(introduction...)
View the document1. Sale of Bags or Containers
View the document2. Proceeds from Sales
View the document3. Inventory Controls
close this folderChapter 8 - Food receipt and dispatch
View the document(introduction...)
close this folderI. The Waybill
View the documentA. Purpose
close this folderB. Information on the Waybill
View the document1. General
View the document2. Project Number
View the documentC. Control of Pre-Printed Waybills
View the documentD. Waybill Authorization
close this folderII. Receipt of Food
close this folderA. Ways that Food is Received
View the document(introduction...)
View the document1. Discharged at Port
View the document2. Through Bill of Lading
View the document3. Received as a Loan or Transfer
View the document4. Received as a Repayment of a Loan
View the document5. Transferred to Another Warehouse
View the document6. Returned to the Warehouse
close this folderB. Procedures for Receiving Food
View the document1. Unloading
View the document2. Counting
View the document3. Damaged Packages
close this folderC. Documenting the Receipt of Food
View the document1. Complete the Receiving Waybill
close this folder2. Authorization of Receipts
View the document(introduction...)
View the documenta. Acknowledging Receipt
View the documentb. Acknowledging Delivery
View the document3. Documentation of Damages to Unfit Food
View the document4. Excess Receipts
View the document5. Documenting Receipt of Food Shipped on a Through Bill of Lading
View the document6. Routing the Waybill
close this folderIII. Dispatch of Food
close this folderA. Distribution Plans for Projects
View the document(introduction...)
View the document1. Pipeline Analysis
close this folder2. Distribution Plan
View the documenta. For Projects
View the documentb. For Loans or the Disposal of Unfit Food
close this folderB. Types of Warehouse Dispatches
View the document(introduction...)
View the document1. For Distribution to Program Participants
View the document2. As a Loan or Transfer
View the document3. For Repayment of a Loan
View the document4. For Transfer to Another Warehouse
View the document5. After Being Declared Unfit for Human Consumption
close this folderC. Procedures for Dispatching Food
View the document1. Dispatch of Food
View the document2. Loading
View the document3. Counting Food
View the document4. Damaged Food
close this folderD. Documenting the Dispatch of Food
View the document1. Completing the Dispatch Waybill
View the document2. Routing of Waybills
close this folder3. Documenting Distributions of Food Directly Out of Warehouses to Beneficiaries
View the document(introduction...)
View the documenta. Emergencies
View the documentb. Distributions Other than Emergencies
close this folder4. Documenting Distributions by Airlifts
View the document(introduction...)
View the documenta. Donor Arranges Airlift
View the documentb. CARE Arranges Airlift
close this folderChapter 9 - Loses and Claims
View the document(introduction...)
View the documentI. Care's Loss Policy
View the documentII. Liability of Care for Losses
close this folderIII. Categories of Losses
View the document(introduction...)
View the documentA. Marine Losses
View the documentB. Internal Losses
close this folderIV. Minimizing Losses
View the documentA. Marine Losses
View the documentB. Internal Losses
View the documentV. Types of Losses
close this folderVI. Documenting Losses
close this folderA. Marine Losses - Discharge (Ex-tackle) Survey
View the document(introduction...)
View the document1. Costs of Surveys
View the document2. Reimbursement of Fees
View the document3. Other Documentation
View the documentB. Internal Losses - Delivery Surveys
close this folderC. Loss and Adjustment Reports
View the document(introduction...)
View the document1. Guidelines for Preparing Reports
View the document2. Printing and Distribution
View the document3. Preparation
View the document4. Authorization
View the document5. Routing
View the documentD. Monthly Loss Reports
View the documentE. Quarterly Loss Reports - Dates for Preparation and Submission
View the documentF. Reporting Criminal Activity
close this folderVII. Repackaging
View the document(introduction...)
View the documentA. Definition
View the documentB. Procedures
View the documentC. Minimizing the Need to Repackage
View the documentD. Repackaging Costs
close this folderE. Approval for Repackaging
View the document(introduction...)
View the document1. Packages Damaged in Transit
View the document2. Packages Damaged in Warehouses
View the document3. Submission to CARE USA Headquarters
close this folderVIII. Food Unfit for Human Consumption
View the documentA. Documenting Unfit Food
View the documentB. Lab or Other Analysis
View the documentC. Timeliness of Documentation Regarding Fitness
View the documentD. Certification of Commodities Unfit for Human Consumption
close this folderE. Donor Notification Requirements
View the document1. Marine Losses
View the document2. Internal Losses
View the document3. Delays in Notification
close this folderF. Disposition of Food Unfit for Human Consumption
View the document(introduction...)
close this folder1. Sale of Unfit Food
View the document(introduction...)
View the documenta. Solicitation and Receipt of Bids
View the documentb. Precautions
View the documentc. Proceeds from Sale of Unfit Food
View the document2. Donation of Unfit Food
View the document3. Destruction of Food Unfit for Human or Animal Consumption
View the document4. Use of Waybills to Remove Food from CARE Inventories
close this folderIX. Filing Claims for Marine Losses
View the documentA. Australia, Canada and Great Britain
close this folderB. European Union through Euronaid
View the document(introduction...)
View the document1. Uses of Claims Settlements
View the document2. Reporting on Insurance Claims
close this folderC. United States
View the document1. Transfer of Title to CARE
View the document2. Exceptions to Filing Claims for Marine Losses
View the document3. Marine Losses Valued at less than US$300
View the document4. Filing Claims for Marine Losses in Excess of $300
View the document5. Computation of Ocean Carrier Claims
View the document6. Assignment of Claim Numbers
View the document7. Notice of Protest
View the document8. Submission of Discharge Survery Reports
View the document9. Loss Advice
View the document10. Claims Progress Memo
View the document11. Summary of Required Claims Documentation
close this folderX. Pursuing Claims for Internal Losses
View the documentA. General
View the documentB. Coordination between CARE Finance and Logistics Staff
View the documentC. Valuing Claims
View the documentD. Pursuing Claims
View the documentE. Monitoring the Status of Claims
View the documentF. Reporting Claims Information to the Donor
View the documentG. Claims Proceeds
close this folderChapter 10 - Inventory Accounting and Reporting
View the document(introduction...)
View the documentI. Recording Measures - Units and Weights
View the documentII. Warehouse Inventory Accounting Vs. Commodity Financial Accounting
close this folderIII. Personnel
View the documentA. Ports
View the documentB. In-Country Warehouses
close this folderIV. Maintaining Warehouse Inventory Ledgers
View the document(introduction...)
View the documentA. Source Documents for Ledgers
View the documentB. Warehouse Inventory Ledger
View the documentC. Guidelines for Preparing Warehouse Inventory Ledgers
View the documentD. Warehouse Inventory Reporting Period
close this folderE. Recording Transactions - Ledger Format And Examples
View the document(introduction...)
View the document1. Transactions at the Port
View the document2. Transactions at an In-Country Warehouse
View the documentV. Preparing Stack Cards
View the documentVI. Filing Documents
View the documentVII. Physical Inventories
close this folderVIII. Reporting
close this folderA. Commodity Status Report (CSR)
View the document(introduction...)
View the document1. Monetization
close this folder2. Guidelines for Preparation
View the document(introduction...)
View the documenta. Consolidation of CSRs
View the documentb. Sample CSRs
View the documentB. Quarterly Consolidated Report on Food Resources
View the documentC. Reporting Periods
View the documentD. Filing and Submission
View the documentE. Other Reports
close this folderChapter 11 - Food Distribution To Sites
View the document(introduction...)
close this folderI. Determining Food Requirements
View the document(introduction...)
View the documentA. Number of Regions, Sites and Project Beneficiaries
View the documentB. Biweekly Requirements for Beneficiaries
View the documentC. Total Requirements for Beneficiaries in the Regions
close this folderII. Designing a Transportation Plan
View the documentA. Program Requirements Based on Ration Size
View the documentB. Program Requirements Based on Pipeline Analyses
View the documentC. Turn-Around Time (TAT)
View the documentD. Number of Trips
View the documentE. Transport Capacity Required
View the documentF. Number of Sites and Amount of Food That Can be Delivered
close this folderIII. Distribution Site Accountability
View the document(introduction...)
View the documentA. Receipt of Food
View the documentB. Ledgers and Beneficiary Lists
close this folderC. Monthly Distribution Site Reports
View the document1. Preparation
View the document2. Submission
close this folderIV. Registering Beneficiaries
View the document(introduction...)
View the documentA. Functions and Responsibilities
close this folderB. Procedures
View the document1. Training and Communication
View the document2. Setting Up Operations
View the document3. Determining Who is Eligible
View the document4. Identification and Recordkeeping
View the document5. Handling Re-registration
close this folderC. Controlling Abuses of the Registration System
View the document1. Types of Abuses
View the document2. Detecting Abuses
View the document3. Preventing Abuses
View the documentD. Special Circumstances During Emergencies
close this folderE. Recipient Status Reports - Monthly
View the document1. Preparation
View the document2. Example of RSR
View the documentF. Recipient Status Reports - Quarterly
close this folderV. Preventing Misappropriation and Diversion
View the documentA. Main Risks of Diversion
View the documentB. Transport and Delivery
View the documentC. Agreements/Sanctions
View the documentD. Ration Size and Quality
View the documentE. Communication
close this folderChapter 12 - Monitoring Project Sites
View the document(introduction...)
close this folderI. Site Monitoring
View the documentA. Reasons for Distribution Site Monitoring
View the documentB. Ways of Collecting Information
View the documentC. Use of Information
close this folderII. Sampling
View the document(introduction...)
close this folderA. Types of Statistical Sampling
View the document(introduction...)
View the document1. Unrestricted Random Sampling
View the document2. Stratified Random Sampling
View the document3. Systematic Sampling
close this folderB. Interpreting Statistical Data
View the document1. Precision
View the document2. Margin of Error
View the document3. Confidence Level
close this folderC. Selecting the Sample Size
View the document(introduction...)
View the document1. Estimating Values
View the document2. Attributes Sampling
View the documentD. Cost Effectiveness
close this folderIII. Using Field Monitors
View the document(introduction...)
View the documentA. Role of Field Monitors
View the documentB. Monitoring the Monitors
close this folderIV. Information To Be Collected
close this folderA. Developing a Data Collection Plan
View the document(introduction...)
View the document1. Determine Objectives
View the document2. Determine the Data to be Collected and the Format
View the document3. Select the Sample Sites
View the document4. Collect the Data
View the document5. Summarize the Data
View the document6. Look for Relationships and Differences
close this folderB. Suggested Information to Collect
View the document1. General Information
close this folder2. Project Participants
View the documenta. Beneficiary Records
View the documentb. Beneficiary Interviews
View the documentc. Interviews with Distribution Staff
View the documentd. Ration Sizes
close this folder3. Center Management
View the documenta. Ledger Review
View the documentb. Inventory Records
View the documentc. Center Documentation
View the documentd. Storage Site
View the documente. Sale/Disposition of Containers
close this folderV. Monitoring Reports
View the document(introduction...)
close this folderA. Information in Reports
View the document1. General Site Information
View the document2. Project Participants
View the document3. Distribution Site Management
View the document4. Recommendations
View the documentB. Scoring and Follow-up
View the documentAcronyms
View the documentBibliography
View the documentAttachments

(introduction...)

Food can be received in any one of six ways: