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close this bookCARE Food Manual (CARE , 1998, 355 p.)
close this folderChapter 11 - Food Distribution To Sites
close this folderIV. Registering Beneficiaries
View the document(introduction...)
View the documentA. Functions and Responsibilities
Open this folder and view contentsB. Procedures
Open this folder and view contentsC. Controlling Abuses of the Registration System
View the documentD. Special Circumstances During Emergencies
Open this folder and view contentsE. Recipient Status Reports - Monthly
View the documentF. Recipient Status Reports - Quarterly

F. Recipient Status Reports - Quarterly

Country offices must submit a quarterly Recipient Status Report to CARE and donors. See example above. The quarterly report should be completed within 45 days after the end of the quarter, and it should be submitted with the quarterly Commodity Status and Consolidated Reports. See Inventory Accounting and Reporting.

The Monthly RSR provides comparative information for all distribution sites. The Quarterly Reports for CARE and donors should aggregate numbers for all sites by PN. Only totals need to be shown.

Because quarterly RSRs only provide totals by PN, they may hide specific problems at distribution sites. When patterns begin to appear - consistently late reporting, late arrivals of food at sites, or issues around registering beneficiaries - even though the RSRs themselves are positive, country offices should notify regional managers, other CI members and donors of possible problems.