Handbook for Emergencies - Second Edition (UNHCR, 1999, 414 p.): 4. Contingency Planning: Annexes

Handbook for Emergencies - Second Edition (UNHCR, 1999, 414 p.)

4. Contingency Planning

		(introduction...)
		Introduction
		Planning as a Process
		Contingency Planning Tasks
		Characteristics of a Good Plan
		Key References
		Annexes

Annexes

Annex 1 - A Model Structure for a Contingency Plan

The following is a proposed structure for a Contingency Plan. It is based on a refugee influx. Adaptation will be required for different scenarios.

Chapter 1: General Situation and Scenarios

i. ii. iii. iv. v. vi. vii. viii.	Background and country information Entry points Total planning figure Arrival rate Reception and anticipated in-country movement Settlement arrangements Expected refugee demographic profile Emergency response trigger

Chapter 2: Policies and Overall Operation Objectives

i. ii.	Overall policy (strategic) objectives of the programme Comments on policy stance of various partners

Chapter 3: Objectives and Activities by Sector

i. ii. iii. iv. v. vi. vii. viii. ix. x. xi. xii. xiii. xiv.	Management and overall coordination; allocation of responsibilities Protection, reception, registration, security Community services Logistics and transport Infrastructure and site planning Shelter Domestic needs and household support Water Environmental sanitation Health and nutrition Food Education Economic activities Support to the operation, administration, communications, staff support and safety

Each section should include a consideration of sector objectives and outputs, needs, resources, activities, and financial requirements, existing and proposed preparedness measures, implementation responsibilities and timing.

Chapter 4: Procedures for feedback, updating and future action

Describe how the Plan will be updated and revised, who will be responsible for ensuring this, and how the information will be disseminated.

Possible Annexes

i. ii. iii. iv. v. vi. vii.	Maps Registration forms List of organizations or individuals participating in the planning process Agency Profiles (details of staff, resources, future intentions) Gap identification charts (see chapter 6 on operations planning) Commodity specifications Draft budgets.