CARE Food Manual (CARE , 1998, 355 p.): Chapter 11 - Food Distribution To Sites: IV. Registering Beneficiaries: F. Recipient Status Reports

CARE Food Manual (CARE , 1998, 355 p.)

Chapter 11 - Food Distribution To Sites

IV. Registering Beneficiaries

		(introduction...)
		A. Functions and Responsibilities
		B. Procedures
		C. Controlling Abuses of the Registration System
		D. Special Circumstances During Emergencies
		E. Recipient Status Reports - Monthly
		F. Recipient Status Reports - Quarterly

F. Recipient Status Reports - Quarterly

Country offices must submit a quarterly Recipient Status Report to CARE and donors. See example above. The quarterly report should be completed within 45 days after the end of the quarter, and it should be submitted with the quarterly Commodity Status and Consolidated Reports. See Inventory Accounting and Reporting.

The Monthly RSR provides comparative information for all distribution sites. The Quarterly Reports for CARE and donors should aggregate numbers for all sites by PN. Only totals need to be shown.

Because quarterly RSRs only provide totals by PN, they may hide specific problems at distribution sites. When patterns begin to appear - consistently late reporting, late arrivals of food at sites, or issues around registering beneficiaries - even though the RSRs themselves are positive, country offices should notify regional managers, other CI members and donors of possible problems.