Chapter 1: Introduction
THE OBJECTIVE OF MEETINGS IS TO HAVE ALL PROJECT PARTICIPANTS
TAKE PART IN DECISION-MAKING.
Why is it important to make decisions with the help of meetings?
As we have seen in Volume One of this training module, PARTICIPATORY
COMMUNICATION is the cornerstone of sound decision-making, and meetings are the
easiest way of achieving participatory communication.
As a group, discuss why meetings are the easiest way of
achieving participatory communication.
Write four reasons in the space below.
Although the decisions made in meetings are not always the
best or the most efficient ones from the project staff's point of view, it
should be borne in mind that it is usually better to have a less-than-optimal
decision carried out well than to have an optimal solution rejected by people
who were not consulted on the matter.
Although they accept the importance of meetings, and use them
frequently, many public officials, project staff and community leaders know
little about the art of conducting a good meeting. Thus many meetings are run
poorly, waste everyone's time and leave people dissatisfied and frustrated. As a
result, most people do not enjoy meetings and feel a sense of relief when one is
The purpose of this training module is to show how meetings can
be made useful and effective. Three aspects of meetings will be discussed:
- their purposes,
- how to conduct them, and
how to organize